(SDM Setup Data Manager moves and manages configuration data across software and hardware environments.). Toggles unpublished shifts on and off. Toggles Unscheduled users on and off. Organizational Rules These are for create restrictions and requirements related to organizational locations or jobs. Select your printer, page orientation, and number of copies. This data is also available via the Coverage Tab. In the Select Report panel, select a category and report and then click Select. Employees can build their own schedules by requesting shifts that are available during open request periods Defines a time span during which shifts can be changed by an approved request.. In the monthly or yearly view, today is highlighted in If an employee or location is chosen in Schedule Planner, it is ignored. Shifts are displayed in a list organized by date in ascending order. Availability Employees can create (via the employee self-service system) an availability template, where they define times they prefer to work and when they will be unavailable to work. Click Destination to find your printer, then select your formatting. Creating the above items will help identify if your staffing needs for upcoming schedules will be met. Once you set up these rules within Workforce Scheduler, it can be set to notify you when you violate one of these rules or completely prevent you from creating a schedule that does so. Accessing Kronos You can access the Kronos system one of two ways. Choose Microsoft Print to PDF under Printing. Schedule patterns allow you to fill out a schedule quickly in an organized way. Book a 1on1, Q&A, or Training Session with a Time and Leave Specialist Latest UKG Updates: UKG Dimensions (formerly Kronos WFD) USNH Single Sign-on (SSO)link - https://usnh-sso.prd.mykronos.com - for Desktop & Mobile App NOTE: Kronos is web-based. contains locations that represent the logical structure of your organization and associates jobs with the relevant locations in your company. Managers with access to reporting must have the preselected report included in their report profile to use this functionality. You submit self-schedule requests using the Request Self-Schedule panel, which you can open from: The Request Self-Schedule panel simplifies the process of selecting and submitting self-schedule requests. Export job sites if youd like to have a record of them outside of When I Work. Follow these steps to deploy the process model. The Publish History page contains a table that lists the items you have published. See Step 5. Employee selection is performed using the employee checkbox. Main Menu > Administration > Setup Data Manager. The decision table contains two columns dt_input and dt_output. To print a schedule in Teams on the desktop. Toggles Annotations on and off. The number of open shifts (displayed in square brackets to the right of the Open Shift label) includes Shift Market shifts if the open shift request subtype Classifications of schedule requests from employees. Access the Main Menu > Dataviews & Reports > Report Library. After you build the schedule, the message changes to "Edit My Schedule." Print in landscape mode for the best results. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Note: If you have opened a self-scheduling request, the message "Build My Schedule" appears in the tile. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. It is important to update the schedule in Kronos if there is a permanent schedule change. Click Print>Scale to one page>Print scaling. To print the calendar view, click Share > Print. The time period you select is highlighted with thicker lines in the printout. The Manage My Schedule tile is displayed on your home page The page that is presented to the user upon login, which contains the tiles that let the user access or navigate to common tasks. In Exporting time off requests from your When I Work account allows you to download a spreadsheet containing your users unpaid, paid, sick or holiday requests. Fill out the form below and lets get started! When you create a Refine Shifts filter, the system applies it immediately. If you select See More, a dialog box opens and you can choose another printer or application where you can send your calendar. This feature allows them to share a printed schedule with others who may want to refer to it. Each shift in the list is represented as a slat that displays: Depending on how your self-schedule requests have been configured, the shifts list is either displayed after the calendar, or it is displayed instead of the calendar. Application Setup > Business Process Setup > Process Models. Select the Run Report. All of these features rely on Sorting Rules and Matching Rules. In the Reporting Jobs page, click Schedule Report . Load a time frame that does not include any past dates. Schedule report types that can be attached to the process include: This report type can be printed for individual or multiple employees, but not for locations or Hyperfinds A search engine that filters and selects groups of employees through queries that specify conditions or locations (criteria).. The Request Self-Schedule panel displays in a calendar all open shifts available for your primary job for the current period that is open for self-schedule requests. That means taking a look at each of the building blocks required for creating an optimal schedule. The print preview appears. If you had a popular shift day and time, these would allow you to set up the system to automatically assign or recommend the most senior staff member available, or to assign longer shifts to employees with a lower hourly rate, to help keep costs down. Collaborate with peers, post your questions, or even suggest product enhancements. To fit your schedule onto one page. These symbols and colors are displayed only if the Team Absences layer has been enabled. How will compensatory time be handled in Kronos? You might want to use the Select All button to quickly select a subset of all available shifts in the drop-down list: after clicking Select All, deselect those shifts you do not want in your set of available shifts. Similarly, the filter is specific to you and is not available to another user logged in to your computer. %PDF-1.5 % Go to Main Menu > Dataviews A configurable tool for analyzing data and taking actions on a group of employees or an organization. Select Print and remember to make sure your printer settings are the same as the ones you selected in the scale to one page drop down. Note: The hours/minutes format is configurable and might appear as [hh.mm]. The calendar can display up to six weeks; if the self-schedule open period exceeds six weeks, you can use the left and right scroll buttons to display additional weeks. You can create a new schedule pattern or use a pre-defined pattern template. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. Review the Publish Summary panel. Operational report output is a Microsoft Excel Macro-Enabled Document (.xlsm). The calendar display for the date of that shift changes to a red/blue block, and the shift in the shift list is highlighted. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Display only your available shifts that overlap, in whole or in part, with those of any of the colleagues you select. Complete the Control center fields. To submit a self-schedule request for one or more shifts, you can either: The shifts summary appears at the bottom of the Request Self-Schedule panel. Go to the day, week, or month that you want to print. Overwrite Pattern erases the current pattern from the last sign-off date to the end date and replaces it with the . You can print up to eight weeks from your schedule. UKG is not authorized to answer employee payroll questions. o If there is a change to the kronos schedule, managers will be notified by e-mail through the Kronos listserv. In the schedule, click View by > Schedule Group. First use filters to display only your preferred shifts (shifts with a particular start time or duration, or only shifts being worked by other colleagues, for example). "YA$W"y$? Output Format Formats include PDFs and Excel spreadsheets. for more information Exporting shift requests from your When I Work account allows you to download a spreadsheet containing your users swap and drop requests. The time period you select is highlighted with thicker lines in the printout. To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. Your source for the latest life-work trends and ideas from UKG experts and leaders. Select a Timeframe and any other items that you want to print. Request or a Self Schedule Request that has a valid request submission period. And theres no sign of that slowing down. Get the support and the answers you need based on your UKG solution. Double check your scale percentage and make sure it's 100%. Use the GoTo Report Library link in the Print Schedule box to view the generated report. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. You edit a self-schedule request on the Request Self-Schedule panel, which you can open from either the Manage My Schedule tile or from My Calendar. How will my employees' schedules be entered into Kronos? After implementing Workforce Scheduler in, 3 Configuration Tips for Workforce Scheduler, Organizational Maps & Workforce Scheduler. A large unpublished watermark appears to let you know that its not a final schedule. endstream endobj startxref For example: Log in to the tenant to which you are migrating the process model. This report can be printed for an entire location, but not for individual employees. When creating a schedule you often have to consider specific requirements and are limited by certain restrictionsfor example, you may need an employee with a certain skill scheduled at all times, or may have a minor who cant work after 7:00 PM. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Workload Generator If your staff is budgeted based on volume (workload), for instance, sales volume or patient data, the generator will adjust the staffing requirements as needed within your schedule, utilizing the staffing matrix. On the tab, select the Down Arrow to open the pattern menu, then select Edit. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Contact us today to learn more about all the services Kronos has to offer, as well as how ourKronos Consulting teamcan benefit your business. Look to your future. Note: This business process An organized flow of activities or tasks that achieves a business goal. Shift notes cannot be printed for month view. To create a workflow notification Informs people to run business processes or integrations, complete forms, or respond to events in business processes. No VPN or multi-layer authentication required. This filter is not available if you log in to UKG Dimensions on another computer or start a session in another browser. or open shifts. orange . Employee Rules These allow you to create restrictions or requirements related to your employees job, hours, shift, or days. Kronos Manager 80 Users Guide and in Touch Time Clock Instructions Select a pattern: Scroll down through the pattern list until you see the schedule you want to use. Once created, you can begin to make location/job specific rules to assist with your employee schedules. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. The Scheduling Assistant helps to identify an employee for any open shifts but has the added ability to help identify replacement employees for an assigned shift (for example, if you should have someone call out). Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. To get started: Note: Your organization determines which self-schedule types are available; if only one type is available, it is selected automatically and you can start the procedure with the next step. No bull, no bias, no breadcrumbs. 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